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Editorial Assistant

Location:Philadelphia, PA
Exempt/Non-Exempt:Non-Exempt
Benefits:ECFMG offers competitive compensation and excellent benefits including paid parking, 100% tuition reimbursement, and generous employer contribution to retirement. EOE.
Employment Type:Full Time
Department:Communications
Description:ECFMG® is recruiting for an Editorial Assistant. The Editorial Assistant will work closely with Communications staff and other staff members of ECFMG® to write and edit content about the organization and its programs. The candidate for this position will also assist in publishing this content through regular updates to the organization’s websites and new media platforms, through its various e-newsletters, and through printed publications, such as annual reports. In performing all tasks, the candidate ensures the quality, accuracy, and consistency of organizational information; providing excellent service to internal and external clients; and contributes to effective communication strategies for the organization.
Duties:Some of the duties and responsibilities include: Reviews drafts for accuracy, completeness, consistency, stylistics, clarity, grammar, and typographical issues. Copyedits. Word-processes changes to drafts. Circulates drafts for review, collects comments, and presents comments to other Communications staff. Proofreads drafts throughout the development process for accuracy, completeness, consistency, grammar, typographical issues, and ensures that reviewers’ comments have been incorporated. Collaborates with Communications staff to carry approved content through to publication via the organization’s websites, e-newsletters, and other outlets. Proofreads layouts and blue lines for completeness, misspellings, structure, typographical consistency, and imperfections.
Fact-checks, which may involve research using written materials, the internet, and telephone, as well as face-to-face meetings. Drafts content for announcements, websites, e-newsletters, and other publications, as needed. For materials published in multiple media, ensures consistency across versions (example: website, social media, and print). Adheres to all departmental procedures, including requirements for review and approvals, version control, and paper trails. Works with other Communications staff to maintain complete and logically organized project files. Provides backup administrative support, as needed. And performs other duties as assigned by supervisor.

The physical demands of this position include: having the ability to perform multiple, complex tasks quickly and accurately to meet publication deadlines; to sit and concentrate for extended periods to meet drafting, review, and proofreading deadlines; to work at a computer with keyboard and mouse for extended periods; to read high volumes of material from a computer screen; periodic light lifting and moving of files and documents; and occasional packing of boxes.
Qualifications:Qualified candidates for this position must have a minimum of three years experience in a publications or communications environment. Professional experience with writing, editing, copyediting, and proofreading. Experience writing and repurposing content for the web and new media channels such as Facebook, Twitter, YouTube, and blogs. Familiarity with web development, content management, and design processes. Work experience in a research, educational, or non-profit environment is desirable. A Bachelor’s degree is required. A degree in the humanities, social sciences, or a communications field is preferred.

The skills required for this position include: having the ability to write effectively and efficiently for a variety of internal and external publications, ranging from policy announcements to marketing materials to annual reports. Qualified candidates must have the ability to adapt writing style (tone, level of detail, degree of context, etc.) effectively to a wide variety of audiences, purposes, and media.

Qualified candidates must have exemplary verbal and written communication skills. Outstanding skills in proofreading for grammar, spelling, and consistency. Must have effective editorial skills and ability to organize and synthesize effectively materials from multiple sources. Qualified candidates must have the ability to copyedit, fact-check, and proofread effectively for a variety of internal and external publications, ranging from brief announcements to annual reports. Must have strong analytical skills; the ability to learn and accurately interpret organizational programs, policies, and procedures; and produce/edit drafts that are consistent with these.

Candidates must have the willingness and flexibility to work in a creative, peer-review, team environment. They should have well-developed organizational skills, solid follow through, and attention to detail. They should also have the ability to approach tight deadlines with accuracy, tact, and composure and the ability to interact professionally with other staff. Must have strong computer skills, including proficiency with Microsoft Office and expert word processing skills using Word. Familiarity with the Adobe Creative Suite, especially InDesign, is a plus. Ability to interpret and display data using Excel or other programs is also a plus.


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